Top 4 Ways to Sync Data to Google Sheets

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Are you hoping to sync and analyze your data in Google Sheets but limited by options in your database or apps in your tech stack? You're definitely not alone.

For many organizations, their data stays in an application or database that doesn't provide them with the data accessibility and reporting they need. Perhaps it's too difficult to format data in the current application or it simply wasn't designed to be shared and analyzed, but just collected and stored.

Whichever case you may be experiencing, it shouldn't be limiting you to only using raw data or not being able to collaborate with your team members. 

All that being said, if you need a solution to get your data into a spreadsheet ASAP, you're in the right place. Today, we'll be sharing the top 5 ways to sync data to Google Sheets or Excel hassle-free.

Let's get started.

1. Google Sheets Import Functions

If you aren't already aware, Google Sheets have a variety of functions that allow you to import and analyze data without having to write your own script.

In fact, there are five different import functions available to you that will import your from different sources (including XML, HTML, RSS and CSV file formats).

These import functions are perfect for those looking to export and import lists, make small changes, or track data outside of another application.

Below at the five different import functions Google Sheets provides:

  1. IMPORTDATA(url) - Imports data at a given url in .csv (comma-separated value) or .tsv (tab-separated value) format

  2. IMPORTHTML(url, query, index) - Imports data from a table or list within an HTML page.

  3. IMPORTXML(url, xpath_query)- Imports data from any of various structured data types including XML, HTML, CSV, TSV, and RSS and ATOM XML feeds.

  4. IMPORTFEED(url, query, headers, num_items) - Imports a RSS or ATOM feed.

  5. IMPORTRANGE(spreadsheet_key, range_string) - Imports a range of cells from a specified spreadsheet.

If you're not ready to commit to using a third-party tool and would like to scrape data into Google Sheets, this is a great place to start.

2. Kloudio

Kloudio specializes in automating any workflow, from reporting tasks to data uploadsall without leaving Google Sheets or Excel.

Using our tool, you can update database records and other applications from Google Sheets or vice versa. This eliminates manually entering or importing data to Google Sheets and saves teams time with automation. Our data validation functionality also  ensures uploaded data is always perfectly formatted.

Then, users can leverage our visual query builder that allows non-technical users to create powerful reports from any data source. With technical users also being able to use advanced queries written in SQL.

All of this means Kloudio doesn't only automatically get your data into Google Sheets, but helps you get the MOST out of your data.

3. Google Apps Scripts

Using Google Apps Scripting aka writing custom code, is another way to sync your data into Google Sheets. If you're currently manually importing data, this is the next step up to writing formulas and functions within Google Sheets.

"Google Apps Script is a rapid application development platform that makes it fast and easy to create business applications that integrate with G Suite. You write code in JavaScript and have access to built-in libraries for favorite G Suite applications like Google Sheets."
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These custom scripts will be able to run in the background and trigger automated actions to sync data into your Google Sheets.

Many organizations with their own team of developers are using Google Apps Scripts to get data. Building a combination of Google Apps Scripts and spreadsheets integrations are a good fit for those with a technical team in place.

4. Manually Enter Data

While it's not the more efficient, manually entering data to Google Sheets is still one of the most popular way the tool is being used. This is meant for personal use or for small organizations just starting up. 

However, the growing pains of manually importing data will quickly show as more and more updates are required. If you're experiencing this already, it's time to divert your attention to some real-time automation when it comes to syncing data to Google Sheets.

Which of the above ways interest you the most? Let us know in the comments below.

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Kloudio Team
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